REQUEST FOR SEALED BIDS
ISSUED BY THE MONROE FIRE PROTECTION DISTRICT
FOR PUMPER APPARATUS
Notice is hereby given by the Board of Fire Trustees of Monroe Fire Protection District (“District”) that sealed bids will be accepted at the 285 E. Rhorer Rd., Bloomington Indiana, Fire Station 22 Annex, Attention: Fire Chief. Sealed bids must be received by 5 pm, local time, on March 9, 2021. Bids will be opened at the regular meeting scheduled at 6 pm, local time, on March 9, 2021 via Zoom.
Available in PDF format at monroefd.org, “ENGINE SPEC” tab.
The naming of a given manufacturer and model number is not intended to limit bidding but to establish the level of quality desired for the various items required. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany equivalent bids. Samples may be requested if necessary.
Bid price shall include delivery to the point of use. Where it shall be deemed necessary by the Fire Chief, the successful bidder shall be prepared to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis.
Bidders shall indicate in their proposals the number of working days for delivery of the completed apparatus, from the date of bid acceptance and signed production specifications by the District. Any bidder who “exaggerates or submits false statements of delivery” shall be held liable to the District and a penalty of $100 per day may be assessed if apparatus is not delivered within the stated number of work days.
A 100 percent Performance Bond, which guarantees delivery AND performance must be supplied by the successful bidder at the time of award of contract. Supply Bonds will not be accepted in place of the requested Performance Bond. Bond must be supplied by the manufacturer of the apparatus. Bonds furnished by salesman or other agents will not be accepted. BIDDER SHALL INDICATE INTENTION TO PROVIDE THE REQUIRED PERFORMANCE BOND IN THE PROPOSAL PACKET.
All bids shall be submitted in sealed envelopes clearly marked with the words "Pumper Bid Response", the date and time of bid opening, and the name of the bidder.
Manufacturer's written guarantees shall accompany each bid. Bidders may state in writing, additional guarantees which will become a part of the bid and considered in making awards.
Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business.
Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.
No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Fire Chief.
The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.
The Board shall be the sole Judge of whether the items bid are sufficient and appropriate for the District’s use. The Board reserves the right to:
A. reject any or all bids without assigning any reason therefore;
B. be the sole judge of equivalency;
C. waive any bid requirement in accepting or rejecting bids.
Dated: February 17, 2021
Monroe Fire Protection District